Minutes
Bedford South School – Home and School Association
Executive Meeting
Tuesday November 12th, 2024
Present
Admin present: Principal: Tracy Foster,Vice Principal: Jane Taylor,
Staff Representatives: Kaylee Hiscock (Grade 4 Teacher),
Parents: Sarah Rushworth (Chair), Jill O’Hanlon (Treasurer), Sarah Moriarty (Secretary), Bethany Dulong (MAL), Anthony Zadeh (MAL), Lia MacDonald (MAL) . Christina Goucher Miner, Maria Acosta, Ricky Mamye
Apologies
Deanna Smith
Call to Order
Meeting Commenced at 7:05pm by Sarah R.
Land Acknowledgement
A Motion to approve October 2024 Minutes
Motion by Sarah R, seconded by Jill.
Financial Report / Treasurer’s Report – delivered by HSA Treasurer Jill O’Hanlon
$44,893 total. This includes $35k~ in the playground account (see update from Anthony Zadeh & Rick Mamye) with balance of $10k~ in Fundrasing and General. Expenses covered in past month is the Cheque to the teachers (see October minutes) and general popcorn expenses
Progress has been made to close the HSA Scotiabank account and consolidate with the schools main account. This will bring BSS HSA in line with the same processes that are present at other schools. HSA treasurer will continue to monitor the HSA cash flow, but it will be within the Bedford South School at RBC. Expectation is that this will provide a smoother process going forward.
Administrative Report – delivered by Tracy Foster
ADMINISTRATIVE REPORT: November, 2024
· 798 students as of November 12th, up 8 from October
· There are currently 137 EAL students
· Fire Drill actioned last week, it was a success.
· Bus evacuation drill actioned last week. School is continuing to work on bus safety.
· Remembrance ceremony was held and led by the Grade 4 and 5 students.
· Learning center has started a new program, Music Therapy. This is held two afternoons a week.
· December 3rd Report cards are due home
· December 5th PT meetings – more information to come
· Lunch program started October 18, apart from the first day it has been running well. Lunch Monitors have been tasked with delivering the lunches.
· School is still in need of lunch monitors – please see the HRCE website for more information if you are able to consider this placement
Playground Update – update provided by Ricky & Anthony
Anthony, Ricky and Tracy did a school walk with HRCE and a spot has been identified for the new equipment. HRCE on board with the suggested pad size and location. This is now looking like a Springtime job. However to lock in the prices the deal needs to be made now. Ricky to confirm price and steps will be made to move forward to close this step out.
Popcorn
This year we have raised enough for nearly 4 ipads already! Currently on the look out for more sponsors to ensure the monies raised go directly to ipads over expenses. Big Erics o longer stocking old brand, Bethany has sourced a new cost effective brand to use. BBQ covers have been purchased to keep our popcorn machines in good condition in storage. Request made to cut off popcorn orders at 10am to make it easier and less chaotic for volunteers on popcorn day. This was agreed and will be put in place next popcorn day. Jane Taylor to add to school newsletter
Holiday Event
This is scheduled for November 30th. It will be a Paint and Pizza party! Notifications going out to school community week of Nov 18th.
Sisiboo Coffee
Price increase to $20 a bag in 2024. HSA will be selling at $20 to get $5 back. Agreement to stay at this price and absorb the bank fees. Sales to start 25th November for delivery 12/13 December.
Decision made to postpone Cinnabon as logistics didn’t work with volunteers time
Stuff a bus
Launching November 25th with collection from HFX transit December 6th. Sarah M collecting boxes from Feed NS and will deliver to school. Communication went out from school to families Nov. 19.
Spiritwear
To be discussed in more detail in January. Request to purchase more larger sizes for the Grade 5s. To over buy to have some in stock within the school for transfers/new students during the year and to also sell at school events.
Next Meeting:
· Jan.14th 7pm Online – Link will be sent out prior to meeting
Motion to end meeting:
Made by Sarah at 8:00pm, seconded by Jill.